HIRING — Support Virtual Lab Manager

Support Virtual Lab Manager at a growing life science company

If you have experience with lab management, purchasing, basic accounting, or customer service, apply!


HappiLabs is a small business with a startup mentality in Chicago that provides a service to scientists called the Virtual Lab Manager. We support scientists in various ways, virtually, which includes acting as an outsourced purchasing department (some might say a Personal Shopper) for biotech companies and scientific research labs.

We have a mission: to improve the happiness of scientists and the quality of their research.

By helping scientists do their job, we are helping all the people on the planet who benefit from inventions, creations, and knowledge that scientists create.

Purchasing and Customer Service ScientistYou will work out of our Chicago office where you’ll support our Virtual Lab Managers (who are PhDs or long-time lab managers) as they manage labs across the country. You will be interacting with suppliers, freight companies, accountants and scientists.

You will be trained to be one of the best lab managers in the world.


A strong candidate will have one of these backgrounds:

  • Lab manager or tech experience in a lab
  • Logistics or customer service experience (does not need to be in the sciences)
  • Purchaser or bookkeeper
  • Minimum Bachelor’s degree


  • Utilize various apps and software for managing labs
  • Communicate with suppliers (sales reps, technical help & customer service) to obtain pricing and technical info, place orders, retrieve order updates, and solve logistics and supply chain problems
  • Keep detailed accounting records
  • Report progress and solve problems at team meetings


Looking to start now, preferably in Chicago.


  • Full-time, salary
  • $35-55k, depending on experience
  • Medical and Dental health benefits
  • Company swag, coffee and snacks at the office, and weekly lunch


We want a long-term commitment, someone who will help a small company grow into a large one.

  • Tech savvy (very good with a computer, its keyboard and multiple monitors)
  • Proactive mentality – help without being asked to help, and an ability to predict problems
  • Knowledge of hardware or mechanical engineering, and/or chemistry, and/or molecular biology
  • A passion for science and desire to make a difference in the world.
  • Confident presence on the phone. We frequently call suppliers

===== APPLY NOW! ======


It will not hurt to connect with Tom on LinkedIn.

Creating jobs, confidence, and opportunity for the science community

Virtual Lab Manager made via microjobs

Since our inception over two years ago, HappiLabs has been focused on a mission:

to improve the happiness of scientists and the quality of their research.

When we have decisions to make or new initiatives to advance, our mission guides us. As CEO, one of my toughest decisions:

Do I hire one full-time employee or hire a bunch of part-timers?

As an entrepreneur looking out for the long-term health of the science community, empowering scientists to believe in life outside the lab is critical. Therefore, I thought we’d bring more happiness to the science community by hiring more people than hiring one. It created extra work for HappiLabs, and therefore, more costs, but we created income, skills development, and opportunity for scientists.


Thank you to the scientists who have worked with us over the past couple years. Growing from a tiny seed into a sapling would not have been possible without your brains.

We’ve hired postdocs, grad students, and unemployed scientists for small jobs (1-12 hours/week). We call them “microjobs.” They could be an intern (but that’s an undergrad term) or a contractor (but there are few contracts involved), so a microjob is a fitting term for a scientist in this role.

As of September 18, 2014:

  • 17 scientists have cycled through HappiLabs
  • Working 1,038 hours
  • Earning $21,911.82 at rates ranging from $18-$25 per hour

What have they learned? Kate knows more about IP than you probably do. Anthony created one of our logos. Raudel can list 15 suppliers of pipette tips off the top of his head. Ben understands the value of quantifying the cost of a science experiment, and Ian helped us start a script for a PCR Tube Adventure movie. We’ve also seen Aaron, Adam, Beth, Chris, Chrissie, Eric, Joanna, John, Nadia, Tracy, Vidhya, and…

Andrew Thaler, Phd was a marine biologist looking for work when we found him. He is now on his way to Papa New Guinea to study the ocean floor with OpenROV. With us, he organized a Sloan Foundation grant and generated content for the HL blog. We received excellent content and Dr. Thaler received health happiness while he waited for new opportunity:

The “microjob” really did help me out during a pretty rough time and that extra money each month made the difference between cut-rate and decent health insurance.

Meet more of our current and past microjobbers: Our People

Thank you to my family and friend investors who put up the money to create the first microjobs, and Ethan Perlstein who took the risk to sign the first Virtual Lab Manager contract. Without you, we would not have been able to accumulate the knowledge and experience necessary to make us awesome Virtual Lab Managers.

How can we improve your happiness as a scientist? Thank you for listening and help spread the word about our mission.

HappiLabs CEO, Founder Tom Ruginis.Tom Ruginis

CEO and Virtual Lab Manager™